Overall objective: The Director, Meetings & Special Events is responsible for accomplishing the goals of the organization through meetings and special events.

• Responsible for all aspects of meetings and special events
• Supervises staff and works closely with the Vice President and CEO on issues regarding meetings and special events
• Direct all logistics for CADCA- and Institute-sponsored meetings and special events – pre-event and on-site execution
• Develop and manage department budget and individual meeting/event budgets
• Develop, foster and execute ideas for growth of all CADCA-sponsored meetings and events in terms of dollars, attendance numbers and effectiveness
• Negotiate contracts with hotels, partners and other vendors relating to CADCA and Institute meetings and special events
• Direct all marketing and promotion of CADCA-sponsored meetings and special events – working in conjunction with Marketing & Communications
• Direct production and design of all printed materials and marketing collateral supporting CADCA-sponsored meetings and special events
• Direct evaluation and research of all CADCA-sponsored meetings and events – working in conjunction with the Evaluation & Research department
• Act as team lead for the development of content and programs for all CADCA-sponsored meetings and special events
• Work cooperatively with Development & Events team on fundraising surrounding the Drug-Free Kids
• Campaign Awards Dinner
• Direct sponsorship cultivation and relationship management for all CADCA-sponsored meetings and special events, working closely with Development, Marketing & Communications and the CEO
• Coordinate CADCA staff participation as applicable for all CADCA-sponsored meetings and special events
• Supervise meetings and special events staff, including selection and evaluation
• Develop and cultivate relationships with key industry partners
• Work cooperatively with CADCA Executive Team members to achieve the goals of the organization
• Perform other duties as assigned
• Collaborate with many internal and external stakeholders to execute each event
• Develop operational practices, timelines, and post-event critiques
• Flexibility to work evenings and weekends.
• Travel
• Dedication to accomplishing CADCA’s mission.

• A true team player with excellent people and problem-solving skills.
• Internally motivated and self-directed.
• Positive attitude and comfortable working in a fast paced environment.
• Exceptional customer service skills, excellent computer, as well as analytical and organizational skills.
• Possess a high level of initiative, independent judgment, exemplary customer service and communication skills (verbal and written), and the capacity to work well under pressure to produce a seamless event.
• Proven ability to handle multiple tasks simultaneously in a fast-paced environment and demonstrated ability to prioritize and meet or beat deadlines.
• Confidence and ability to think quickly and make good decisions under pressure.
• Ability to represent the team in the absence of the Vice President.
• Demonstrated ability to interact well with internal and external clients, broad knowledge of
meetings and special events, excellent budgeting skills, attention to detail and time management skills, and strong organizational skills.
• Ability to lead projects, as well as work effectively and collaboratively as a member of a team.
• Results-oriented, organized, and professional.
• Dedication to detail is essential.
• Proven experience in best practices for meetings and events including, but not limited to contract negotiation (hotels, convention centers, AV, general services contractors, catering, and other vendors), exhibitor and sponsor solicitation and management.

• Bachelor’s degree
• CMP
• 7 years of progressive meeting planning and/or events experience
• Proficient user of Microsoft products (Outlook, Word, Excel, PowerPoint, etc.)

Category of position: Exempt Employee

Normal duty hours: 8:30am – 5:30pm*, Monday through Friday

*Additional hours as required.